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Privacy Notice for Job Applicants

1. Who we are

 VARIO Business Supplies Societe Anonyme, under the distinctive title “VARIO S.A.”, having its registered office in in Tavros, Attica, at 205 Pireos Street, 177 78, with Tax Registry Number 999402333, Tax Office: KEFODE Attica, G.E.MI. No. 005714301000, Customer Service telephone number (+30) 210 3418230 and contact email address [email protected] (hereinafter “VARIO” or the “Company”), acts as the Data Controller of the personal data it collects and processes in the context of the recruitment, assessment and selection process for job applicants.

This Notice explains which personal data VARIO processes in the context of this process, the sources from which it collects such data, the purposes for which and the legal basis on which it uses them, the parties to whom it may disclose them, how long it retains them, and what your rights are.

2. What personal data we process

Depending on the position for which you apply and the stage of the selection process, VARIO may process the following categories of personal data:

  • identification details, such as your full name,
  • contact details, such as your email address, telephone number and, where required, postal address,
  • information contained in your CV, application and/or cover letter,
  • information relating to your education, professional qualifications, knowledge and skills, professional experience, as well as any licences or certifications,
  • information arising during the selection process, such as information from interviews and assessments,
  • references or information from people whom you have designated as referees, where necessary,
  • information concerning your right to work in Greece, where required, and
  • any other information that you choose to include in your CV, application or cover letter.

Please do not include in your CV or application any information that is not necessary for the assessment of your candidacy and data concerning your health, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, sex life or sexual orientation.

3. Sources from which we collect your data

Your personal data may be collected:

  • directly from you, when you apply, send us your CV or contact VARIO regarding a job position,
  • through recruitment and selection companies or consultants,
  • through a referral from a VARIO employee or another person, and
  • from publicly available professional sources, such as professional social networking platforms, to the extent that the relevant information is relevant and necessary for the specific position.

Where your personal data is not collected directly from you, VARIO fulfils, through this Notice, its obligation to inform you about the processing of your personal data, in accordance with applicable legislation.

4. For what purposes and on what legal basis do we use your data

VARIO processes your personal data for the following purposes:

a) Management and assessment of your application
For communicating with you, assessing your qualifications and suitability for the specific position, conducting interviews and assessments and, more generally, managing the selection process. This processing is based on taking steps, at your request, prior to entering an employment contract (Article 6(1)(b) GDPR).
b) Compliance with legal obligations
Where the processing of personal data is required for VARIO to comply with a legal obligation, such processing is based on Article 6(1)(c) GDPR.
c) Protection of VARIO’s legitimate interests
VARIO may also process personal data where this is necessary for the organization and proper management of the selection process, the security of its systems and premises, or the protection of its legal rights and interests, provided that your rights and freedoms do not override such interests. This process is based on Article 6(1)(f) GDPR.
d) Communication regarding future job opportunities
Where you have provided your separate consent, VARIO may retain your details and contact you regarding future job opportunities that may match your profile. This processing is based on your consent (Article 6(1)(a) GDPR), which you may withdraw at any time. Withdrawal of consent does not affect the lawfulness of processing carried out prior to such withdrawal.

5. To whom may your data be disclosed

Access to your personal data is limited to people within VARIO who need to participate in the selection process, such as the relevant personnel and the managers responsible for the position for which you are applying.

Your data may also be disclosed, to the extent necessary to:

  • companies or consultants providing recruitment and selection services,
  • providers of information systems and other services used for managing the selection process,
  • professional advisers, where required,
  • public, administrative or judicial authorities, where disclosure is required by law, and
  • third parties in the context of a corporate transaction, such as a merger, acquisition or transfer of business, subject to appropriate safeguards.

Service providers processing personal data on behalf of VARIO are bound by the necessary contractual obligations regarding the protection of such data.

6. How long do we retain your data

If the selection process results in employment, the data necessary for the commencement and management of the employment relationship is incorporated into the employee’s personnel file and retained in accordance with the applicable retention periods governing the employment relationship.

If your application does not result in employment, the personal data relating to the specific selection process is retained for a period of one (1) year from the completion of the selection process, taking into account the applicable statutory limitation periods and the need to retain the relevant information for the protection of the rights and legitimate interests of VARIO and the applicants.

After the expiry of the above period, the data is deleted or anonymized, unless there is a legal basis justifying its further retention.

Where you have separately provided your consent to the retention of your details for future job opportunities, your details may be used for this purpose, as well as for the exercise of your legal rights (see the section “Your Rights”), unless you withdraw your consent earlier.

7. How we protect your data

VARIO implements appropriate technical and organizational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access.

8. Your rights

Subject to the conditions provided for by applicable legislation, you have the right to:

  • request access to the personal data concerning you,
  • request the correction of inaccurate or completion of incomplete data,
  • request the deletion of your data,
  • request the restriction of processing,
  • object to the processing where it is based on a legitimate interest,
  • request the portability of your data, where this right applies, and
  • withdraw your consent at any time where the processing is based on consent.

The exercise of the above rights is subject to the conditions and limitations provided for by applicable legislation.

If you consider that the processing of your personal data violates data protection legislation, you also have the right to lodge a complaint with the Hellenic Data Protection Authority (HDPA) through its website: https://www.dpa.gr/en.

9. Automated Decision-Making

VARIO does not make decisions concerning your application which are based solely on automated processing and produce legal effects or similarly significantly affect you.

10. Contact

For any questions regarding this Notice or the processing of your personal data, as well as for the exercise of your rights, you may contact VARIO:

205 Pireos Street, 177 78, Tavros, Attica, Greece
Telephone: (+30) 210 3418230
Email: [email protected]